WHY IMPLEMENT POLICIES AND PROCEDURES?

1 Dec 2018
For your policies and procedures to be effective, they need to address genuine needs within a business, making your employees willing and even eager to implement them because they make daily operations smoother and give the business added credibility.

It is easiest to implement policies and procedures, into your company, if they are well designed and relevant to the needs and goals of your business and your employees. (At Sheldon Human Capital Solutions, we are able to assist with the quality design and successful implementation of all your policies & procedures).

Suggested processes to follow:

1. The first step to ensuring compliance begins with involving the leaders of each section of the organization. This will ensure that:

  • policies are not misunderstood

  • the correct terminology is used

  • it makes sense to the employees


2. Prepare a document where you list the policies and procedures that you wish to implement. It is important to include the following information:

  • the purpose of each procedure, and

  • the objectives that they intend to accomplish


3. Hold an initial meeting with staff where you provide an overview of the policies and procedures that you wish to implement. Then hold smaller meetings with more specific instructions regarding how the policies and procedures apply to them.

4. Make sure that all relevant policies and procedures are easily accessible to your employees. That employees from any department and at any level are able to find the policies that apply to them. This will help ensure they do not get frustrated and abandon their attempt at being compliant.

5. Once the policies and procedures are finalized, meet with all department managers to ensure that they have a plan in place for ensuring that all their employees are trained on each relevant procedure.

When implementing new policies and procedures, it is important to note that open communication is the key to their successful implementation. It is also pertinent to ensure employees have full understanding and sign a register or document to acknowledge this understanding.
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Tips on Submitting your CV to a Recruitment Agency

10 Sep 2018
Searching for a job can be a tricky business. If you are applying through a Recruitment Agency, you need to ensure that your CV stands out, as they receive 100’s of CV’s every day.

The first step towards getting your dream job is to make sure your CV impresses the person reading it.

To increase your chance of getting noticed, try following these tips:

  1. Make your CV easy to read – due to the large volume of CVs that are received daily, recruiters only have enough time to scan through them to find any relevant information. To have a poorly laid out CV is a sure-fire way to confuse the person reading it and it will increase the chances of your CV being overlooked.


DO:




  • Make sure the layout of your CV is easy to follow, and that you clearly distinguish between your personal information, your education history and your work history.

  • Check that everything listed under your education history clearly states what type of qualification you’ve achieved e.g. Degree, Diploma, Certificate, etc.

  • Ensure your work history begins with your most recent position first, and then travels back to your earliest positions.

  • For every position on your CV, under your work history, ensure that you clearly state the dates you started and ended, the duties you performed and your reasons for leaving.

  • Finally, look at your CV from an outsider’s perspective – could you follow your CV?



  1. Avoid submitting a scanned or photographed CV – most recruiters use recruitment software to help them deal with the large volume of CV's they receive. Unfortunately, these programmes cannot read scanned documents and so your scanned CV might get lost in the crowd.


DO:




  • Submit your CV as a Microsoft Word document.

  • If you’re worried about your formatting getting displaced if submitted as a Word document, save the document as a PDF and submit this instead.



  1. Fill in all fields when applying online – when submitting your CV online, you are often dealing directly with the agency’s recruitment software, so the more details you fill in here, the easier it is for recruiters to find your CV later and/or the easier it is for them to match your skills with a current vacancy.


DO:




  • Make sure you have either attached a (non-scanned) CV or you have filled in your full work and education history.

  • List all your possible contact details, correctly.

  • Complete as many fields as you possibly can.

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TIPS ON BEING PREPARED FOR YOUR INTERVIEW AND HOW TO MAKE A LASTING IMPRESSION

19 Jul 2018

When you have been invited to attend an interview, you will need to ensure that you are prepared. Generally, you will be one of many applicants applying for a job, so preparation is key and bear in mind, that this is your opportunity to sell yourself.


You will want to make a great FIRST and LAST impression!


FIRST IMPRESSIONS:




  1. Dress appropriately for an interview – wear professional attire and ensure your clothes are not too revealing, too tight or too baggy. Ensure you are clean and avoid wearing too much perfume or aftershave lotion.

  2. Arrive on time – aim for 10 minutes before the scheduled time but don’t arrive too early as you might seem over-eager plus the interviewer may feel rushed. Whatever you do, DO NOT BE LATE! Leaving THAT first impression will make you seem unreliable.


How to arrive on time:




  • Google (and print out if possible) the directions to the interview

  • Prepare what you are going to wear the day before

  • Start getting ready with enough time available should something go wrong

  • Allow enough time to get there and anticipate traffic



  1. Know the contents of your CV – when the interviewer asks any questions related to your CV, make sure you know all the details of your CV.

  2. Research the company and the position you are applying for – during the interview, you will have an opportunity to ask questions, so ensure that you ask relevant questions about the position and company. This will show that you put in effort to prepare for your interview.


LASTING IMPRESSIONS:




  1. Be Yourself – Don’t get caught up in trying to impress that you forget to show your true self. You cannot pretend to be someone else for too long, so just make it easy on yourself and be yourself!

  2. Keep the interviewer interested – people enjoy being in the company of others who make them feel energized, so don’t be negative and dull about everything, instead be positive and interesting.

  3. Be humble and confident – you need to be confident and secure about your abilities but do not come across as arrogant, as nobody appreciates an arrogant person. You need to be confident but humble at the same time.

  4. Listen carefully – when the interviewer is asking you a question, listen carefully to the question, pause and think of your answer, then answer confidently. Don’t let them have to repeat the question.

  5. Body Language – face the person who is talking to you (body language needs to be engaging), sit up straight and make good eye contact with whoever is speaking to you. SMILE as often as you can and shake the persons hand when you leave the room.

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Update on the National Minimum Wage Bill (29th May 2018)

30 May 2018

The National Minimum Wage Bill, which was expected to be passed before the May 1 deadline, is still not finalized as further consultation is needed to make it pass a Constitutional test.


What does the National Minimum Wage Bill state?


According to the Department of Labour, all workers should not be paid less than the set R20 minimum wage per hour. The below three sectors are however, excluded from the R20 per hour level for now, and the minimum wage for these sectors are as follows:


1. Farm/Forestry workers – R18 per hour (90% of the set minimum wage)


2. Domestic workers – R15 per hour (75%)


3. Workers on the Expanded Public Works Programme – R11 per hour (55%)


Learnerships will also have a separate arrangement, as set out in Schedule 2 of the National Minimum Wage Bill.


It should be noted that the National Minimum Wage does not include payment of allowances, payments in kind, tips, bonuses or gifts.


Could some companies be exempt from paying the minimum wage?


The Department of Labour is in the process of developing an online system to help analyse data submitted by employers when applying for national minimum wage exemptions. The exemptions cover employers who can demonstrate that they are not able to pay the national minimum wage.


Employers must note that there would be serious consequences in the case of misrepresentation of facts.

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